Use impartial language: Refrain from writing in the first or second person.This includes guests and representatives. Identify who is in attendance: The attendants of the meeting should be clearly identified by name, title and affiliation or purpose.This includes the way parties are addressed, nomenclature, titles, formatting, spacing, and motions. Be consistent: A good set of minutes maintains consistency throughout.Be clear: If a future board member recalls past minutes, they should be able to clearly identify who was present and understand the context of what took place.Table talk that does not contribute to relevant topics (he said she said) should be omitted. Know what to include: When taking minutes, discretion is necessary.Understand the purpose of minutes: Minutes should serve as a tangible summary of what was discussed at a meeting – keeping them relevant and succinct requires keen attention. ![]() Here are eight tips for crafting a quality set of minutes: Keeping a fair and unbiased record of decisions can go a long way toward reinforcing a proactive relationship between the board, management and the condo’s residents.Ī question that often comes up is: How can I make sure I’m taking good meeting minutes? Minute-taking can be a daunting task, but it is also crucial. Wading through minutes can be a very cumbersome experience, especially if they are not properly transcribed or easily recalled. Every board has come across circumstances where meeting minutes needed to be reviewed in order to understand the details of a past discussion or decision.
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